The pandemic has made it harder than ever before for non-profit organizations to operate and garner community support, and many depend on board meetings that are held remotely to make critical decisions to ensure their survival. It can be challenging to manage a remote board meeting without the physical presence of all board members.
A clear, well-defined agenda will keep the board meeting you are hosting remotely on track and on the right track at all times. Include your board members in the process of establishing the agenda. This will help you determine what subjects should be covered. Then, you should send the agenda in advance to everyone who will be attending so they can prepare. This will ensure that they are aware of the topics to be covered and can add anything to the agenda prior to. Utilizing a secure online board portal to distribute agendas and other materials will also help to reduce security risk.
Using video can enhance engagement at remote board meetings, by adding the vital face-to-face element to discussions. In addition, video makes it easier for attendees to look at the body language of others and to observe non-verbal signals like impatience, boredom, or enthusiasm.
Meeting in person can often be difficult to plan for busy boards that must manage multiple personal and professional commitments. With remote board meeting software, finding a convenient time for all participants can be much simpler. Tools like SavvyCal’s free meeting polls allow you to suggest multiple times for your meeting and let everyone decide which times are best for them. This will save time and effort by eliminating the need to send a back-andforth email.
